Company Secretary

About the Role

We are looking for a Company Secretary or experienced CS professional to manage corporate secretarial work and coordinate a wider compliance calendar across multiple companies and LLPs. The role combines hands-on MCA work, governance records, transactions, incorporations, documentation, follow-up and management reporting.

Responsibilities

• Manage annual and event-based compliance for companies and LLPs under applicable corporate laws.
• Prepare and file ROC/MCA forms and returns and maintain complete filing evidence, challans, SRNs and acknowledgements.
• Plan Board, committee, shareholder and partner meetings and prepare notices, agendas, resolutions and minutes.
• Maintain statutory registers and corporate records and ensure approved actions are carried through.
• Handle incorporations, conversions, changes in directors or partners, registered-office changes, share allotments and transfers, capital changes, charges, strike-off and other corporate transactions.
• Manage DIN, DSC, KYC and related portal requirements.
• Maintain and update the organisation's compliance tracker and calendar across corporate, tax, labour, licence and other recurring obligations.
• Coordinate with internal teams and external CA, CS, legal and other consultants to collect documents and complete pending actions on time.
• Follow up until every compliance item is supported by proof of filing or another clear closure record.
• Maintain organised records of filings, licences, approvals, notices and supporting documents.
• Prepare periodic compliance reports and proactively flag delays, missing documents, resubmissions, notices and risks.
• Support audits, inspections, due diligence and responses to regulatory or departmental queries.
• Maintain and improve checklists, trackers and process documentation for recurring compliance work.

Requirements

• Strong practical knowledge of company and LLP secretarial compliance and MCA V3.
• Hands-on experience drafting resolutions, minutes, notices, registers and filing documents.
• High attention to detail, deadline discipline and persistent follow-up.
• Ability to manage several entities, filings and transactions simultaneously.
• Clear written communication and responsible handling of confidential records.
• Good working knowledge of Excel or Google Sheets and document-management tools.

Nice to Haves

• ICSI membership and post-qualification experience.
• CS Professional Programme passed, or CS Executive Programme passed with substantial practical experience.
• Experience in a practising CS firm and exposure to varied clients and transactions.
• Startup or early-stage company experience, including incorporations, cap-table changes, fundraising or restructuring support.
• Experience coordinating non-secretarial compliances with CA, legal, HR and operations teams.
• Comfort using AI tools for drafting, research, checklists and first-pass document review, with independent legal verification.

Qualifications

• ICSI member preferred. Candidates who have passed the Professional or Executive Programme and have strong relevant experience may also apply.
• Practical experience and breadth of work will be assessed separately from examination stage.

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