Property Documentation Executive

About the Role

We are looking for a Property Documentation Executive to organise and pursue property-related documents, registrations, revenue records, taxes, utilities and government-office matters. The main geographic exposure is Rajasthan, West Bengal, Odisha, Delhi NCR and Haryana.

Responsibilities

• Build and maintain complete, well-indexed digital and physical files for land, flats, houses and commercial property.
• Review available deeds, allotment and possession records, patta or lease records, revenue extracts, mutation orders, plans, loan papers, tax records, utility records and powers of attorney and identify missing documents or inconsistencies.
• Submit, collect and follow up on property documentation matters such as registration, mutation, patta or lease changes, certified copies, revenue records, tax-name changes and utility transfers.
• Coordinate with owners, lawyers, consultants, banks, builders, government offices and local authorities.
• Maintain a simple tracker showing the matter, office, application/reference number, documents required, filing date, next action, fee, status and evidence of closure.
• Scan, name, index and store documents consistently and keep the movement of originals recorded.
• Travel to offices and properties in the relevant states when required.
• Promptly flag title gaps, name/area/boundary differences, encumbrances, arrears, missing originals or stalled applications for legal or management review.

Requirements

• Two or more years of practical experience in property documentation, registration, land/revenue records, mutation or a real-estate/lawyer/consultant documentation role.
• Working familiarity with sub-registrar, tehsil/revenue, municipal and development-authority processes.
• Ability to read and understand common property and land records and recognize when legal review is required.
• Strong document organisation, follow-up, computer and online-portal skills.
• Clear Hindi and English communication.
• Willingness to travel and make repeat visits until a matter reaches a clear outcome.

Nice to Haves

• Direct experience in one or more of Rajasthan, West Bengal, Odisha, Delhi NCR or Haryana.
• Experience with agricultural land, urban plots, flats and commercial properties.
• Experience obtaining certified copies, encumbrance/search records, mutation orders, revenue extracts, tax records or no-dues documents.
• Experience with bank/mortgage files, e-stamping, registration appointments, powers of attorney or utility transfers.

Qualifications

• Graduate preferred; law, commerce or public-administration exposure is useful but not mandatory.
• Practical property-documentation experience is the primary qualification.

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